Newsletter Cover Submission Guidelines
Click here for a printable version of these guidelines.
To meet printing specification, submissions must meet the following requirements in order to be considered. (If you need help understanding these requirements, please contact Elaine Medrow at firstname.lastname@example.org OR 734.475.8732 x216.)
Photography and Digital Artwork:
- Digital image size must be at least – 9.5” x 12” at 300dpi OR 2850 x 3600 pixels
- Color or B/W images are acceptable
- MUST be in portrait orientation
- Acceptable formats are: JPEG or TIF
Physical Artwork (sculptures, paintings, drawings, etc.):
We prefer that digital images of physical artwork be submitted using the technical guidelines for photography/digital artwork stated directly above. However, we understand that not everyone has the capabilities to photograph to these standards. Therefore, if your image does not meet these guidelines, your entry will STILL be considered. If chosen and when possible, CDL will help to photograph the artwork to meet printing specifications.
When selecting an image to submit, please consider the quarter in which the publication will be printed, (i.e. Don't send a winter image for a summer publication.) Send digital images to email@example.com. Please limit your submission to 5 digital images per quarter. If you are submitting several images, we suggest using a file sharing service such as Dropbox or Google Drive. You can also mail or drop off a CD, DVD or flash drive to Chelsea District Library, 221 S. Main Street, Chelsea, MI 48118, Attn: Newsletter Image Submission. Disks or drives given to CDL for consideration will not be returned.
If your artwork is not chosen for the newsletter edition they are submitted for, CDL may request that they be held on file for future review, and will only be held on file with the approval of the artist.
Artists must have and keep releases for artwork and/or all recognizable people in their image (signed by all the adults who appear in the photo and by the parents or legal guardians of the all the children photographed) and be willing to submit copies if their image is chosen for our newsletter.
DIGITAL IMAGE LICENSE AGREEMENT
Artists must sign a Digital Image License Agreement if their image is chosen for a CDL newsletter. This agreement verifies that you own the image and that you have the proper model and artwork releases (referenced above) and that you grant usage rights of the image free of charge. Although artists retain copyright, by submitting digital images to Chelsea District Library (CDL), artists are granting CDL the right to use the image in current and subsequent printings of the newsletter in which they appear, whether in print or digital format.
Credit will be given in artist’s name only – business names will not be listed. Should the photographer of the work be a separate individual, credit will be given in the photographer’s name as well – business names will not be listed. Credit will appear in the newsletter in which the image appears and where feasible for other uses.
- Spring Edition (March, April, May) – Due by December 15
- Summer Edition (June, July, August) – Due by March 15
- Fall Edition (September, October, November) – Due by June 15
- Winter Edition (December, January, February) – Due by September 15
Questions? Contact Elaine Medrow at firstname.lastname@example.org OR 734.475.8732 x216.